DELEGATE TASKS

 

Downloading

 

If you have done the “Create Task List” step previously in the flowchart, you will have already downloaded the spreadsheet you need for this activity.  Open the spreadsheet and click on the “Delegation Instructions” Worksheet Tab and you will see instructions on using the Delegation Worksheet.

 

If you haven’t already downloaded it, click on the link below.  You will need to follow the Create a Task List step before you can use the Delegation Worksheet.  Create your task list by opening the downloaded spreadsheet and reading the Task List Instructions.

 

Purchase the Task List and Delegation Workbook.

 

Delegation Workbook Completed

 

Once you have completed the Delegation Worksheet you should be able to easily identify the tasks you will delegate and who you will delegate them to.  Print off your Delegation Worksheet and plan out the delegations.  You may need to appoint staff, appoint contractors to outsource to, train existing staff, promote staff and assign duties.  This will take some time but at the end you will have a far more effective organisation, without wasted capacity and an ability to respond to new situations.

 

To be a good delegator you will need to be good at: 

•  Describing what you want done – an extra hour spent here can save you and/or your staff days in poorly directed activity

• Reviewing progress – Allow and/or create plenty of opportunities for staff to discuss their progress.  This is not only to avoid misunderstandings getting out of control, but also as an opportunity to encourage, build motivation, build trust, to be a wall for bouncing ideas and to input your experience into the process

• Letting go – don’t over prescribe.  Leave room for your staff’s imagination and skills and for their motivation to flourish.  This will almost inevitably mean that the finished product will be different to how you imagined it and it will often be better.  It is a fine line between guidance and domination.

• Managing the Human Resource process – this includes appointing staff, promoting staff and upholding your end of the employment contract.